Never per seat · total customisation · a genuine partnership
A gallery holds artists, lenders, funders, patrons, trustees, press and a rotating cast of freelancers in its head at once, and it does all of it against a fixed opening date. A production company runs the same problem faster. What the off-the-shelf CRMs offer is a pipeline with stages called Prospect and Closed Won, which is not the shape of anything you do.
ORCA lets you define the structure yourself. If your world is exhibitions, the system is about exhibitions. If it's productions, it's productions. Nothing gets bent to fit a template designed for selling software.
Projects, not pipelines. An exhibition, a production or a season is not a sales funnel. Build a section shaped like the thing you actually run, with the artists, lenders, funders, venues and crew attached to it.
Everyone who touches a show, on the system. Guest curators, install crew, freelance technicians, seasonal front of house. Add them all without a licensing conversation, and take them off again when the run ends.
Funders, patrons and press in one place. Track grant applications and reporting deadlines next to the relationships they depend on, and have coverage of your programme attach itself to the right show or artist automatically.
A portal for submissions and enquiries. Artist proposals, loan requests, venue hire and press enquiries arrive through a form you control, without anyone touching your core data.
From £100 a month. Plans by the size of your team, never a price per person.
Most software is sold off the peg and charged by the head. ORCA works the other way round. Everyone in your team gets an account, from the partners to the six-month placement, and adding someone within your plan costs nothing. Well done for employing.
Up to 2 people. The full platform; add any specialist module.
Up to 10 people. The full platform, with 1 specialist module of your choice included.
Up to 50 people. The full platform, with 3 specialist modules of your choice included.
More than 50 people. Every module included, set up with you.
Every plan starts from a template suited to your kind of work, shaped with us, with your existing data brought across. Then you pick and mix: the site clock, the planner, job costs, automations and the rest, each at its own monthly price, with the dearest you choose included in your plan. When your team outgrows its plan, we show you the next one before anything changes.
Beyond that is where ORCA earns its keep: sections built around the things only you track, dashboards for the people who need the whole picture, links to the systems you already run. We quote each piece once, before we start, and then it's part of your ORCA.
You'll struggle to find anything cut this closely, at any price. And if it isn't earning its place, you can leave whenever you like. Your data comes with you.
Prices exclude VAT. Paid monthly, with no contract, and you can change plan or modules whenever you like. Charities and non-profits pay less on every plan.
A lot of people now run this kind of decision past Claude, ChatGPT or whichever assistant they already use, and it tends to know a fair bit about how they work. So rather than tell you ORCA is a good fit, here is a prompt that asks for an honest answer either way. Copy it, paste it in, and see what comes back.
Claude shows a standard caution note on any question that arrives from a link. The question is shown in full, and nothing is sent until you press send.
The prompt asks where ORCA would be the wrong choice as well as where it would be the right one. If the answer comes back "stay where you are", that is a useful answer too, and it has cost you nothing to get. What the assistant reads is at orca-crm.com/for-agents. It says the same things as this page, arranged for something that reads quickly.
The dashboard is your starting point - anything to do today shows here.
ORCA tracks your accounts and all contacts associated with them.
Records can be moved between columns in a Kanban view to manage their status.
Records can also be displayed as a gallery if you use images.
You can create as many custom sections as you like.
Communication is key - ORCA can log your communications automatically from incoming emails.
ORCA AI can help you manage all of your data, from records to your schedule.
Staff chat is built in - if your colleague is online, you can message them directly.
Outstanding tasks can be filtered by assignee, so you can view your own or the whole team's at a glance.
ORCA uses a powerful global search - just click search and start typing.
This account has changed their theme to reflect their brand.
The custom sections are editable, flexible, and designed to suit your company.
Your custom data can use any field type - text, dates, checkboxes, files, and more.
Reports can be run on every part of your data - just describe what you need.
Calls, meetings, and emails can all be logged. You can also add follow-up dates.
If you're stuck with anything, just ask...
Your dashboard lets you know about overdue to-dos, upcoming meetings, and activity.
Records can be easily filtered, searched, and edited.
Creating a new section takes minutes, and there's no limit to how many you can add.
Dragging cards between columns in the Kanban view will automatically update their status.
There are no caps on data use - add as many records, staff, and sections as you like.
There are many ways to automate the import of data in ORCA - even down to photographing a business card.
At the heart of ORCA is a custom data architecture that lets any organisation define exactly how their information is structured - without touching a line of code, without a developer on retainer, and without compromise.
CRM & Relationships
Companies, contacts, communications, and the web of relationships between them. Structured the way you think, not the way a template dictates.
News Intelligence
Pull in news from the sources that matter to your sector. Articles link directly to companies and contacts in your CRM. Stay informed without the manual work.
Daily Briefing
A personalised, AI-powered digest arrives in your inbox every morning. The news, the updates, the things you need to know - condensed and ready.
ORCA AI
Ask ORCA anything about your data. Find clients by sector, sentiment, or recent activity. Run reports in plain language and get answers in seconds.
Calendar & Tasks
A fully functional calendar with integrated to-dos, client booking, and event management. Everything that matters, in one clear view.
Partner Portal
External intake forms and booking built directly into your ORCA. Let clients and partners submit information without ever touching your core data.
ORCA remembers every call, every email, every deal and every promise, across your whole team, going back years. It never hoards knowledge, never has an off day, and never leaves with the client list.
Ask it anything, in plain English. Which clients went quiet this quarter? Who do we know at the companies in this morning's news? It answers from your own data, in seconds. No query language, no exporting to a spreadsheet to work it out yourself.
You may have noticed the rest of the CRM world is busy building autonomous agents to do your job while you sleep. ORCA takes a quieter view. It doesn't email your contacts, chase your deals, or act on your behalf. It sits with your team, remembers everything, and answers when asked. The judgement stays with the humans.
And it's built in. Not an add-on, not a credit meter, not a premium tier. Every member, every seat, included.
In Las Vegas casinos they call it "escalators in, stairs out". They rely on it being easier for you to stay. When you move to ORCA, we do the heavy lifting: a clean migration of all your data, at no extra cost - simply part of the tailored approach we take to every new member.
We have spent years building and refining migration pipelines for the platforms you're most likely moving from:
And if you are just starting out, we have templates, documentation, and human help to get you up and running from day one.
Your client relationships are among the most valuable assets your organisation holds. We treat them accordingly. The data inside your ORCA is yours - it never leaves your environment to train machine learning models, and it is never monetised in any form. The AI features in ORCA use your data to serve you, and only you.
We would rather work with a small number of like-minded organisations on a genuinely customised platform than manage thousands of accounts on a generic one. It allows us to maintain the kind of one-on-one relationship that makes ORCA what it is, and to ensure the platform continues to earn its keep for every member.
We look for organisations that are building something worthwhile - ethically, thoughtfully, and with an eye on the long term. If that sounds like you, we'd love to hear from you.
Tell us a little about your organisation. If it looks like a good fit, we'll be in touch to arrange a conversation and a hands-on look at the platform.
We have received your application and will be in touch shortly.
We're looking forward to building something brilliant with you.